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VDR Features That Are Most Important For Companies Evaluating Virtual Data Rooms

VDR features that are important for companies evaluating virtual data rooms are security and scalability, as well as ease of use and support. Security features include virus and malware scanning firewalls, multifactor authentication and advanced encryption to secure uploaded data. Audit logs contain detailed records of all actions performed in the VDR. This includes views, downloads, and modifications to folders and documents. VDR admins are able to create custom watermarks that include a name as well as a time stamp to each downloaded file.

A reliable VDR should also let users customize the interface and notifications, as well as support is provided via live chat in the app telephone, email, and help centers that include product videos. The device must also be compatible with Apple devices, Android devices and Blackberry without the requirement for additional plugins. Advanced text search allows users to look over documents, files, and folders. The tools for organizing folders must be able to allow for a hierarchical structure and the logical organization of files, with tags adding an additional layer of flexibility. A Q&A section allows users to ask questions and get answers about specific documents or folders.

Private equity and venture capital firms work with multiple clients at the same at a time, which makes them to share large amounts of information quickly and efficiently. In these cases VDRs are the perfect solution to make due diligence simpler and more efficient. Other industries that can benefit from VDRs useful include life science, technology and financial services. VDRs help these companies streamline sharing of confidential information with clients, legal teams and third parties in the course of litigation.